As a facilities management company, Facility Source is involved in the maintenance and management of institutional buildings, large commercial buildings, factories, office complexes, and various other buildings. Their employees are all professional facilities managers who are trained and certified to perform to the highest possible standards. However, many businesses do not understand what the various roles of facilities managers are. Here, Facility Source reviews then 10 most important job duties, although there are many more.
Facility Source Reviews 10 Tasks of Facilities Managers
Usually, the exact things that a facilities manager has to do will vary depending on the organization they work for. The needs of a hospital, for instance, will be very different to those of a university. However, there are a number of key responsibilities that are almost always of importance:
- To purchase the necessary equipment for the organization and to maintain it to the highest standards.
- To be responsible for housekeeping.
- To manage the security and safety of the building, both in terms of staff and visitors.
- To hold responsibility for the purchasing, leasing, maintenance, and repair of company vehicles and office furniture.
- To maintain the buildings they manage, which includes the plumbing, electrics, HVAC, elevators, and more.
- To manage the various vendors that the company is involved with.
- To offer lighting and cleaning services.
- To be responsible for a variety of janitorial tasks.
- To manage office fit outs, in line with federal, national, and local rules and regulations.
- To be responsible for the communication infrastructure and utilities.
Of course, facilities managers are also involved in a variety of other tasks. Exactly what those are depends entirely on the business that they work for. Additionally, it is possible for some of those services to be owned by the organization itself and they may have their own support staff in place for certain elements. As such, businesses need to determine just how much of their facilities management they want to outsource to an external organization. Usually, the larger the business is, the more they will outsource.
There are numerous benefits to outsourcing as much of facilities management as possible. The greatest benefit, however, is that the business can focus on its core strategies and goals without being distracted by mundane things such as keeping the toilets functioning. It also means they don’t have to worry about the staffing element of facilities management, for instance by having to find a replacement whenever the in house janitor is off sick or on leave. Overall, financial calculations have shown that outsourcing offers tremendous value for money and is actually a cost saving exercise.
When outsourcing, the external facilities management company becomes responsible for ensuring that the organizational space and office building is always fully operational and properly equipped. They ensure, effectively, that the business is able to run its services and that it can be fully operational. Additionally, they make sure that staff can work in a safe, productive, efficient environment and that visitor safety is also always maintained.